Request for Proposals – Grant Administration, Environmental Review, and Related Services

OVERVIEW

City of John Day (“City”) is soliciting proposals (“Proposal(s)”) from firms and consultants to provide certain grant administration, environmental review, and related services for and on behalf of City, all as described in this Request for Proposals (this “RFP”). 

City is issuing this RFP to select a consultant to provided certain grant administration, environmental review, and related services concerning City’s wastewater system improvement project.  The grant administration services arise out of funding from the Oregon Community Development Block Grant (“CDBG”) program administered by the Oregon Business Development Department (“OBDD”) Infrastructure Finance Authority. 

City has applied for CDBG funding for wastewater design services for City’s wastewater system improvement project (the “Project”).  Notwithstanding anything contained in this RFP to the contrary, (a) City’s award of a contract under this RFP is contingent upon City’s receipt of CDBG grant funds, and (b) the Services (as defined herein) will be performed subject to and in accordance with applicable CDBG requirements. 

The selected consultant will meet with the city manager prior to the commencement of Services to discuss the planned approach to the Services needed, including, without limitation, specific deliverables.  The consultant will work with, and report directly to, the city manager and council.  The Services will commence upon City’s execution of a grant agreement concerning the CDBG funds and will be completed on or before September 30, 2019. 

PROPOSAL SUBMISSION

To be considered, please submit your Proposal to Nick Green, City Manager, via email at greenn@grantcounty-or.gov, or by mail or hand delivery to City of John Day, 450 East Main Street, John Day, Oregon 97845.

Please clearly label the outside of the envelope (or fill in the email subject line with) “John Day Grant Administration Services Proposal.”  Proposals must be received by City on or before Monday, March 4, 2019 at 2:00 p.m., Pacific Time.  Proposals received after the deadline date/time will not be considered.  City will make a decision to award the contract for the Services after OBDD’s CDBG award announcement.  Notwithstanding anything contained in this RFP to the contrary, if in City’s best interest, City reserves the right to, in accordance with applicable law, (a) amend and/or revise this RFP in whole or in part, (b) cancel this RFP, (c) extend the submittal deadline for responses to this RFP, (d) waive minor informalities and errors in such Proposals, and/or (e) reject all Proposals for any reason and/or without indicating reasons for rejection.  Further, City reserves the right to seek clarification(s) from any consultant and/or require supplemental information from any consultant.  This RFP does not obligate City to award a contract and/or to procure the Services described herein.  Without otherwise limiting the generality of the immediately preceding sentence, City will not award a contract (and/or procure the Services) if City is not awarded grant funding through the Oregon Community Development Block Grant program.