RFP for Design and Engineering Services - 4th Avenue Repair Project

City of John Day (“City”) is soliciting proposals (“Proposal(s)”) from qualified consultants interested in providing certain engineering, design, and related services for and on behalf of City, all as described in this Request for Proposals (this “RFP”).  City is issuing this RFP in accordance with the informal selection procedures under OAR 137-048-0210.

Work performed under the Agreement is funded (a) with Federal Emergency Management Agency (“FEMA”) funds through an agreement administered by the State of Oregon, by and through the Oregon Military Department, Office of Emergency Management (“OEM”), and (b) with funds from the Small City Allotment Program administered by the State of Oregon, acting by and through its Department of Transportation (“ODOT”).

City is included in a federal disaster declaration due to flooding, landslides, and mudslides which occurred in April 2019.  A flood event in April 2019 caused considerable damage to 4th Avenue in City, eroding the stream bank along Canyon Creek and causing it to encroach and limit the road to one lane of traffic.  To cover the costs for engineering design and construction of all the needed improvements, City applied for and was subsequently granted FEMA and ODOT funding, as described above.  The estimated cost for repairs due to damages caused by the flooding, landslides, and mudslides is $550,000 for the reconstruction of 4th Avenue. 

Construction is anticipated to begin upon completion of the engineering and the design portion of the Services contemplated under this RFP.  Construction is anticipated to be completed on or before June 30, 2021.

City anticipates that the Services will commence on or about April 1, 2020 and will be completed no later than June 30, 2021.  The Consultant will work with, and report directly to, the city manager.  

A consultant interested in performing the Services must submit a signed and dated Proposal to City containing the information identified herein.  Proposals will first be evaluated for compliance with the minimum required qualifications identified below.  Proposals meeting the minimum requirements will be forwarded to the John Day Public Works Committee for review and evaluation. 

To be considered, please submit six copies of the Proposal to Nicholas Green, City Manager, via email at greenn@grantcounty-or.gov, or by mail or hand delivery to City of John Day, 450 East Main Street, John Day, Oregon 97845.  Proposals must be received by 4:00 p.m., Pacific Time on Tuesday, March 3, 2020.  Proposals received after the deadline time/date will not be considered.  Mis-deliveries, late, and/or faxed submittals will be considered nonresponsive.  Please clearly label the outside of the envelope (or fill-in the email subject line with) “John Day 4th Avenue Repair Design Services Proposal.”